eFARS - electronic Faculty Annual Reporting System Help Desk

Where do I go to Buy-in to Extension Programs?

• Beginning in the 2008 program year, Extension faculty will buy-in to Planned Program Outcomes.

• Once you have logged-in to eFARS as usual, look for the "Extension Planning and Reporting" section in the Report Outline tab.

• Open this section and then open the "Extension Planning" section.

• Click on "Outcome Buy-in."

Selecting Outcomes

Select from the list of Outcomes listed by Planned Program to match your programming plans.

If you do not see an Outcome that matches your programming plans, select the "general" category in the appropriate Planned Program.

Buy-in to Outcomes by clicking Add.

Unit ANR Agents must buy-in to both Virginia Emergency Preparedness and at least one Outcome related to Pesticide Safety Education in the Pest Management Planned Program area.

Review List of Outcome Buy-ins

• Outcomes will be added with the minimum Percent Time of 5%. For full-time employees, planning is based on 260 days . So 5% represents 13 days.

• To change the "Percent Time Planned" click on the "EDIT My Buy-in Percent Times" text link.

• Remove Outcomes by clicking on the "Remove" text link.

  * Note: Removing Outcomes will delete any Personal Action Plans data associated with that Outcome.

• Regardless of your Extension appointment, allocate time across the Outcomes you buy into so that the total percent equals 100.

Editing "Percent Time Planned" for Outcomes

• Change the "Percent Time Planned" in the appropriate text box.

• Click on "Save and Return" to save and return to the Outcome Buy-in home page.

• You are done with the Extension Program Buy-in!

• If you are an Extension Agent, go on to the Personal Action Plan application.

• When you are finished, you can print this page for a "hard copy" of your Buy-in.

Where do I go to Complete the Personal Action Plan?

• After completion of the Program Buy-in, move on to the development of your Personal Action Plan.

• The PAP section is found in the Extension Planning and Reporting > Extension Planning section.

• Click on "Personal Action Plan."

• You must Buy-in to at least one Program before developing a PAP.

My Personal Action Plan

Relevance/Need

Expected Program Impacts

Target Audience and Underserved Clients

Educational Response (Outputs)

Activities/Topics & Delivery Methods

People Responsible

Time Frame

Personal Action Plan Outline

• The Personal Action Plan is made up of four sections. Those sections are outlined in the box to the left.

• For each Outcome in your Buy-in, you must complete a PAP.

Navigation for PAP Data Entry

• To complete or make changes to the PAP, click on the "Edit" text link beside any of the Outcomes that you bought into.

PAP Data Entry

• Text boxes are provided for PAP data entry.

• There is a character limit of 4,000 for each of the text boxes.

• Remember to save your work.

Saving and Printing your PAP

• When you are finished developing your PAP, you can save an electronic copy for your records from the PAP home page. Use "File">"Save As" in the Internet Explorer Menu Bar. The page can be saved as a Webpage (.html) or as a Text file (.txt).

• If you want to print off a "hard copy" for your records go to the PAP home page. Use "File">"Print" in the Internet Explorer Menu Bar.