eFARS Update!

January 2008

Announcements

A snapshot of the whole eFARS database was taken after midnight on Jan 16 for use in conducting the 2007 performance evaluation. The database snapshot was used to generate PDFs of all faculty members' reports, and those PDFs were made available to the unit leaders.

Any information entered into eFARS after the "snapshot" was taken will not show up in the unit leader's snapshot copy of the faculty member's report, even though that information will show up in the faculty report PDF available to the faculty member in the "My Reports" tab.

eFARS does not close down. It remains open to allow faculty who have been granted an extension to input their data and for faculty to enter changes that have been requested by their unit leaders. Extension field faculty must also complete the Buy-In and PAP sections of eFARS (due Jan 31 by midnight).

Frequently Asked Questions

How will I know when my unit leader has reviewed and commented on my eFARS report?

Once your Unit leader has read your annual report he/she will select ratings for individual performance elements as well as an overall performance rating and write a "Unit Leader Statement" on your performance. When this is completed, an email will be generated by eFARS to notify you that the ratings and statement are available for you to review.

How do I see and respond to my evaluation?

Once you receive an email that your unit leader has completed your evaluation, you should log in to eFARS system and go to the "My Reports" tab. This page lists the reports available for download and a link to “View and Acknowledge Evaluation.” The faculty member should review the evaluation. You have the option of commenting on the evaluation. You then select "Acknowledge" to confirm that you have read the evaluation and to send comments to the Unit Leader. Once acknowledged, the evaluation will be available to the faculty member under “Current Year Reports” in the “My Reports” tab as a PDF document.

After acknowledging that I read my evaluation, what's the next step?

After acknowledging the evaluation, you should meet with your Unit Leader to discuss the report and the evaluation and to address any concerns. During this meeting, any inaccuracies in the report or the evaluation can be discussed. Changes to your report to correct inaccuracies can be allowed by the unit leader. Once those changes are made by the faculty member and reviewed by the Unit Leader, the Unit Leader may then edit the evaluation in eFARS and resend the faculty member an evaluation notification. The faculty member would then acknowledge in eFARS that they have received and read their updated evaluation.

Technology resources provided by Agriculture, Human and Natural Resources Information Technology, Virginia Tech

eFARS - electronic Faculty Annual Reporting System Tracking Faculty Performance and College Progress
eFARS Update! January 2008 Announcements A snapshot of the whole eFARS database was taken after midnight on Jan 16 for use in conducting the 2007 performance evaluation. The database snapshot was used to generate PDFs of all faculty members' reports, and those PDFs were made available to the unit leaders. Any information entered into eFARS after the "snapshot" was taken will not show up in the unit leader's snapshot copy of the faculty member's report, even though that information will show up in the faculty report PDF available to the faculty member in the "My Reports" tab. eFARS does not close down. It remains open to allow faculty who have been granted an extension to input their data and for faculty to enter changes that have been requested by their unit leaders. Extension field faculty must also complete the Buy-In and PAP sections of eFARS (due Jan 31 by midnight). Frequently Asked Questions How will I know when my unit leader has reviewed and commented on my eFARS report? Once your Unit leader has read your annual report he/she will select ratings for individual performance elements as well as an overall performance rating and write a "Unit Leader Statement" on your performance. When this is completed, an email will be generated by eFARS to notify you that the ratings and statement are available for you to review. How do I see and respond to my evaluation? Once you receive an email that your unit leader has completed your evaluation, you should log in to eFARS system and go to the "My Reports" tab. This page lists the reports available for download and a link to “View and Acknowledge Evaluation.” The faculty member should review the evaluation. You have the option of commenting on the evaluation. You then select "Acknowledge" to confirm that you have read the evaluation and to send comments to the Unit Leader. Once acknowledged, the evaluation will be available to the faculty member under “Current Year Reports” in the “My Reports” tab as a PDF document. After acknowledging that I read my evaluation, what's the next step? After acknowledging the evaluation, you should meet with your Unit Leader to discuss the report and the evaluation and to address any concerns. During this meeting, any inaccuracies in the report or the evaluation can be discussed. Changes to your report to correct inaccuracies can be allowed by the unit leader. Once those changes are made by the faculty member and reviewed by the Unit Leader, the Unit Leader may then edit the evaluation in eFARS and resend the faculty member an evaluation notification. The faculty member would then acknowledge in eFARS that they have received and read their updated evaluation.
	eFARS Electronic Faculty Annual Reporting System Help Desk: (540) 231-9409 hunnings@vt.edu
Technology resources provided by Agriculture, Human and Natural Resources Information Technology, Virginia Tech